Flexibelity
Our system provides ease in setting up as a supplier, allowing you to adapt it to your company's regulations.
Enterprise Procurement System
Enterprise Procurement System (ESP) is a platform for managing the administration and documentation processes of a company's goods/services procurement in a comprehensive manner. A system that supports direct interaction with external vendors (vendor self-service). An e-procurement solution that can be tailored to the company's goods/services procurement procedures or guidelines.
- Multi-Currency
- Dual Language
- Bid Encryption
- Document Management
Advantages
Complete
Our system provides a complete set of features for managing suppliers or vendors, as generally required by companies.
SImple
The system is organized in a concise and simple manner, providing ease of use and monitoring of ongoing processes.
Feature
Enterprise -
Purchasing -
Vendor -
Monitoring -
Tendering -
Catalog -
Contract -
Procurement -
Enterprise Procurement System
Enterprise Procurement System (ESP) is an electronic platform for managing the administration and documentation processes of a company's goods/services procurement in a comprehensive manner. A system that supports direct interaction with external vendors (vendor self-service).
Purchasing
The Purchasing application is a module for processing product purchase orders directly through the available product catalog. Based on the work packages planned in the procurement planning module, the buyer selects items using a shopping cart and then processes them into a draft PO. Vendors can respond with confirmation and price negotiation.
Vendor Management System
An application for managing the vendor management cycle, starting from the vendor registration process, qualification/verification, vendor status management, company partner list, vendor participation in tenders or non-tenders, and vendor performance evaluation.
Vendors participate by completing their company data independently, uploading company documents, and periodically updating the data.
Monitoring & Evaluation
A module for monitoring the entire series of e-procurement processes, starting from procurement planning, job preparation, vendor selection implementation, to the execution of work agreements.
Subsequently, an evaluation is carried out on the completed procurement process, including price evaluation or analysis starting from the budget ceiling price, HPS, bidding, negotiation, and also the prices of similar goods in procurement history.
Tendering
A module for carrying out the procurement process through either tender or direct appointment. The work packages originate from the procurement planning module. The process includes tender preparation (determining the tender method, involved personnel, schedule, and inviting vendors), running the tender which covers: announcement, aanwijzing (pre-bid meeting), bid submission, opening and evaluation, up to the determination of the winner and vendor appointment. The output is the tender result data and draft PO.
Equipped with a bidding document encryption system for information security. Vendors can participate directly online in all stages of the tender. Includes a Reverse Auction module for buyer companies that wish to bring together technically prequalified vendors online. Vendors are given a time session to submit their best price offers multiple times. The winner is the one with the lowest price.
Catalog
A module for managing the vendor's product catalog. Vendors can submit their product catalogs into the system so they are ready to be purchased by buyers/purchasers at the head office or branch offices. Some buyer companies use a framework contract as the basis for the catalog, meaning all products in the catalog already have a framework contract. Alternatively, without a framework contract, vendors are free to submit the products they sell. Buyers may also request product requirement information from suppliers, prompting suppliers to submit their catalogs.
Contract
The contract/PO management application is a module for managing contract/PO data generated from the tendering or purchasing process.
The contract management module also includes functions for contract time monitoring, contract addendums, goods receipt, invoicing, and payment monitoring.
Procurement Planning
An application for managing the procurement planning process, starting from drafting work packages along with general or detailed cost estimates and the planned work execution schedule. The procurement executor also has an approval process available.
Client
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